Rutgers Event Planning and Management Services

Customized Event Service Offerings to Meet Your Needs

From corporate event management to meeting planning services, our team is equipped to facilitate all aspects of your professional gathering. We tailor services for each event to match each client's unique needs and culture. Read more about all of the solutions we can offer below!

Registration Management

Event Registration Management Services

If you're planning an event, figuring out how to handle registration and payment collection can be one of your biggest challenges. Let us take this headache off of your plate! Our team has the tools, systems, processes, and expertise needed to handle all of your event registration issues.

Read More About Our Registration Management Services
  • Pre- and on-site conference registration services available online, over the phone, or in person
  • Ability to securely collect fees via credit card (PCI compliant), cash, check, or purchase order
  • Production of name badges, rosters and certificates
  • Staffing of registration tables to greet and check-in attendees, distribute materials, and handle walk-ins
  • Accounts receivable management, payment reconciliation, and refund processing

Event Planning and Coordination

Event Planning and Coordination Services

When you give our team the opportunity to handle all of the logistical and organizational details involved in planning and executing your event, you will have the time to focus on the most important aspect of the occasion: the content! Don't get bogged down in speaker transportation arrangements, tracking CEUs, or assembling materials. We'll take care of all of this and more behind the scenes, so you can network, socialize, and enjoy your event.

Read More About Our Event Planning and Coordination Services
  • On-site / day-of coordination and logistics management
  • Needs assessments for program development
  • Scouting and identification of event spaces and venues
  • Conference speaker recommendations
  • Organization and assembly of participant materials
  • Vendor RFP development, proposal review, and negotiations
  • Food and beverage planning
  • Hotel room block management
  • Transportation management
  • Group travel management and logistics
  • Exhibitor and sponsor management
  • Abstract management
  • CEU management and tracking
  • Preparation of event collateral, gifts, amenities, and awards
  • Event evaluation survey development, management, analysis and reporting

Budgeting and Accounting

Accounting and Revenue Services for Events and Conferences

Our team is highly skilled in putting together and managing budgets for events of all types and sizes. We'll stay on top of the numbers and provide you with comprehensive financial reporting, so that you can confidently track all incoming and outgoing payments related to your event.

Read More About Our Budgeting and Accounting Services
  • Comprehensive financial reporting
  • Budgeting and budget management
  • Accounts receivable management
  • Cost projection for grant-funded activities

Marketing and Technology

Event Marketing and Promotion Services

Our marketing team specializes in getting the word out about your event to the right audience at the right time, using a combination of research and strategies. From webpages and mobile apps to flyers and brochures, our event marketers have the creativity, marketing know-how, and technology fluency to achieve your goals. Ask about our in-house database of contacts!

Read More About Our Marketing and Technology Services
  • Copywriting, design, and production of print and digital event marketing materials
  • Planning and execution of targeted event marketing campaigns
  • Customized, mobile-friendly webpage
  • Mobile event app set-up and management

Media Production

Event Media Services

Create a promotional video to generate buzz about your event in advance, or utilize our talented video production and event photography team to capture and preserve all of the memorable moments from your big day. From planning through production, our media unit works with you to achieve your media production objectives effectively and professionally.

Read More About Our Media Production Services
  • Promotional videos
  • Event photography/videography
  • Live video streaming
  • Event highlight videos
  • HD video editing

AV Equipment and Support

Event AV Equipment and Support Services

No one wants to experience AV glitches at their event. From assessing your AV equipment needs to providing on-site AV support, we'll make sure that all laptops, projectors, microphones, presentation remotes, and more are in place and fully functional. Plus, utilizing our AV equipment can save you from the costly expense of renting from your event venue.

Read More About Our AV Equipment and Support Services
  • AV equipment needs assessment and planning services
  • Access to our laptops, projection units, and other AV equipment
  • On-site AV coordination and support

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